How does PDF-2-FLOW work?

This is an automated translation and may therefore contain translation errors or differ from reality in details

With PDF-2-FLOW, you as a supplier can send digitally produced ("born", not scanned) PDF invoices to your customers in the Peppol network via a secure connection. Here's a quick summary of how it works with our standard offering:

• When you purchase PDF-2-FLOW you get access to the PDF-2-FLOW portal to send your invoices, track the status and more.
• Once you have access to the portal, all you have to do is upload your invoices or drag-and-drop them into the appropriate dashboard widget. See the widget shown below:

• From there, the invoice is forwarded to our PDF-2-FLOW service where the invoice is converted to the correct format (EDI/XML or Peppol BIS). We use advanced electronic data processing techniques (no unreliable Optical Character Recognition (OCR)) to ensure that your PDF invoice is converted with 100% accuracy. We rely on a combination of artificial intelligence (AI) and machine learning to read the whole document (not just the header!), and if the invoice requires extra attention, it will be double-checked by a human before being sent to your customer.

• After translation, the invoice is sent to your customer, who is identified on the basis of the information you state on the invoice (e.g. Chamber of Commerce number). In most cases, the invoice is sent via the Peppol network.

• We guarantee delivery to the customer within 24-48 hours, and you can track the status of the invoices in the PDF-2-FLOW portal.

• IMPORTANT: Your invoices may be accepted by TIE Kinetix and delivered to your customers through the Peppol network. However, this does not guarantee that the content of those invoices will also be accepted by your customers. Read more about that here.

• In the event that the PDF invoice does not meet the established criteria, you will be notified of the details via email so that you can take immediate action to resolve the issue.

   

Alternative use

If you use an ERP system that allows you to export your invoices to a designated folder on your computer, it is possible to automate the outgoing invoicing process with PDF-2-FLOW. To do this, you need to download and install our FLOW Secure Connector for PDF on a local computer. If you would like to know more about this option, please do not hesitate to contact us.

If anything is unclear, feel free to leave a comment and we'll get back to you as soon as possible!